Company Fair Guide 2025
Introductory Letter
Welcome to ARKAD 2025!
ARKAD is a massive student driven organisation, with many parts moving independently. In order to keep information flow as simple as possible we have prepared this guide with all general-purpose information you may need. Leading up to the fair, we kindly ask you to direct your questions primarily to your Company Host. In addition, we recommend that you direct further questions to our Business team. At the fair, questions can be more urgent, and in this case we recommend asking the Hosts at the Information Desks.
We look forward to seeing you at this year's ARKAD and hope that you are able to make the most of your opportunity to meet the diligent and talented students at LTH. Thank you for exhibiting!
Best regards,
Information Manager, ARKAD 2025
Table of Contents
CONTACT
Before receiving your Company Host
You can reach us via the email below, or contact your designated Business Manager using their phone number available through your assigned link.
Please note that our Business Managers are full-time students and may not always be able to respond immediately.
During the fair
Please first reach out to your Company Host or visit the physical Information Desk in each building!
After receiving your Company Host
Your primary point of contact will be your Company Host. Their phone number and private email address will be available in the same place as your Business Manager’s details on our website.
If your Company Host is unavailable, you may contact your designated Business Manager.
Please note that the Company Hosts are also full-time students and may not always be able to respond immediately.
You can always reach us at business.arkad@tlth.se
BEFORE THE FAIR
Your Order
To see and manage your order we direct you to our website through your assigned link. There you can fill in forms with information regarding your organization and your attendance at ARKAD. Changes to your order can still be requested, although we will be restrictive with change requests and decide on a case by case basis.
To see an overview of the important milestones leading up to the fair we direct you to the ARKAD Timeline.
Lunch Lectures
A lunch lecture is a 45-minute opportunity for your organization to have the undivided attention of 100 or more LTH-students. The premise is simple, in exchange for the students’ time and attention the exhibitor offers a complementary lunch. ARKAD organizes the catering, student applications, marketing and venue. The exhibitor focuses on the presentation!
We have a number of spots available for exhibitors before the Fair.
For exhibitors who we will hold a lunch lecture with, you can find the details such as time and place on our website through your assigned link.
ARKAD reserves the right to make changes to the content. In the event of major changes, this will be done in consultation with you as exhibitor.
Presentation
You have creative freedom of the contents of your presentation, however we at ARKAD have some experience based recommendations that you might benefit from following:
Focus on how it is to work in your organization rather than projects or technical demonstrations.
Bring representatives with an LTH background.
Information and examples about summer jobs/junior roles and their typical tasks.
Bring a representative that has made significant career development within your organization over a longer period of time.
Take time to answer potential questions in the end, these will most likely be recruitment related.
Tips on how you can increase the attractiveness of an application are much appreciated.
Company Hosts
Leading up to and during the fair you will be assigned a Company Host. Depending on what fair package you have selected you will either have a shared or personal company host. The Standard and Silver package include a sharded host, as in one host will be responsible for more than one exhibitor. The Gold package exhibitors have their own dedicated company host. When students apply to become a Company Host they have the option to wish for a few Exhibitors which they are interested in. ARKAD tries to fulfill these requests as best we can. Your Company Host most likely has an interest in your organization.
The Company Host will be your first point of contact, act as your assistant and will help you with anything related to the fair. This includes things such as setting up and taking down your booth, answering general questions, and cleaning up when the fair has ended. Your Company Host will contact you prior to the fair to make sure that you have filled in your application properly and ordered everything you need. If your Company Host has not contacted you before the fair or does not show up during the fair, please contact the nearest info desk or your designated business manager.
DURING THE FAIR
Schedule
Monday November 10th, 2025
09:00-17:00 - ARKAD is prepared to handle arriving Exhibitor cargo
15:00-17:00 - Premises available for build-up
Tuesday November 11th, 2025
8:00 - Premises open for exhibitors
9:00 - Lounges open and breakfast is served, Fire Safety Inspection
10:00 - Fair opens
11:00 - Breakfast stops being served in lounges
11:00-14:30 - Lunch open
16:00 - Fair closes to visitors
17:00 - Premises are locked
18:00-01:00 - Banquet
Wednesday November 12th, 2025
08:00 - Premises open for exhibitors
09:00 - Lounges open and breakfast is served
10:00-15:00 - Fair open
11:00 - Breakfast stops being served in lounges
11:00-14:30 - Lunch open
15:00 - Fair closes to visitors
FAIR AREA
EXHIBITION PLACEMENT MAP
Coming soon
Transport and Delivery Information for ARKAD
If your company is unable to deliver booth materials or other items directly to the fair, shipments can be sent via DHL, PostNord, or another carrier. Deliveries must arrive either the Friday or the Monday before the fair, between 09:00–17:00, to the following address:
John Ericssons väg 3
[Clearly mark the shipment with your company’s name]
After the fair, all companies are expected to remove their materials from the exhibition area. If your booth is too large or heavy to transport on your own and requires special delivery arrangements, you must notify Business and Logistics Managers well in advance for further instructions.
If your company also intends to participate in ARMADA at KTH in Stockholm the following week, please contact the Business and Logistics Managers for further coordination regarding transport.
Contact Person for Deliveries
The contact person for deliveries is Ludvig Esbjörnsson, Logistics Manager.
Adress: John Ericssons väg 3, 223 63 Lund.
Phone: +46739553220
Ludvig will be available by phone 7 November to 13 November, 08:00–17:00 (During the fair week)
Outside these hours, please send an email to logistics.arkad@tlth.se
If your company is transporting materials and setting up the booth on your own, this can be done on Monday or Tuesday prior to the fair. Please note that all booths must be fully assembled and ready before the mandatory fire inspection on Tuesday, which takes place shortly before the fair opens.
Companies that arrange their own transport without using a freight company are expected to find their way to the correct building. Your booth will be placed in one of the following three locations (you will receive information in advance about which building applies to your company):
E-huset: Ole Römers väg 3, 223 63 Lund
Studiecentrum: John Ericssons väg 4, 223 63 Lund
Kårhuset: John Ericssons väg 3, access via Carin Boalts väg 22, 223 62 Lund (deliveries must be made at the back entrance – unloading at the front entrance is not allowed)
Parking
In your exhibition package you are given parking tickets, which will be available in your Welcome Envelope at the Info Desks, once you arrive. These parking tickets will only be valid in the area around LTH classified as zone A.
If you wish to buy extra parking tickets during the fair, this can be done through the Info Desks. For more information regarding buying extra parking tickets, please read the text about Borrowing & Billing under Information Desk.
Depending on your exhibition packet you will get:
Basic: 1 parking ticket
Silver: 3 parking tickets
Gold: 5 parking tickets
Wardrobe
The wardrobe is completely free of charge for all company representatives.
Opening hours
11th: 08:00-16:15
12th: 08:00-15:30
You will find the wardrobes:
on the bottom floor of Kårhuset, just outside of Gasquesalen
in Studiecentrum, to the right of the staircase
in E-huset, next to the student sessions rooms
Location
Lounge
During the fair, all of the company representatives will have free access to our lounges. In the lounges we will serve a variety of snacks, fruits and drinks, completely free of charge. Some of the snacks and drinks included are breakfast sandwiches, water and coffee. In the lounges, please behave respectfully to both the other visitors and the staff. Please keep a calm and quiet tone.
You will be able to find the lounges in:
Kårhuset
E-huset
Studiecentrum
Location
Opening hours
11th: 09:00-16:00
12th: 09:00-15:00
Exhibition Booths
Assembling, disassembling & clean-up
Once all of the material is in place, the company representatives will be responsible for setting up the exhibition booth according to our instructions. The company representatives will also be responsible for taking down the exhibition booth and cleaning up after themselves once the fair has ended.
If the representatives want help with setting up and taking down the exhibition booth or cleaning up, they may contact their Company Host.
Starting 15.00 on Monday the fair premises will be opened and booth building can commence. We highly recommend that all booths are done Monday evening, to prevent any delay in the opening of the fair on Tuesday. All booths must be finished before the mandatory fire inspection at 09:00.
Immediately after the fair has ended, at 15.00 on Wednesday, exhibitors shall begin dismantling their booths. We highly appreciate your cooperation since all exhibitors must have left the premises 17.00 at the latest.
Booth location
The placement and distribution of exhibitors on the Fair grounds can be likened to a large puzzle that has to be solved every year. Our general approach to exhibitor placement is based on clusters, placing exhibitors in the same industry together. Firstly we place Gold package exhibitors evenly around the fair and then secondly silver and lastly standard package exhibitors. This ensures an even distribution of different exhibitors all around the fair.
Your total booth area was decided when you sent in the complete registration. The standard booth area is 3x2 metres and unless you have upgraded it, this is what you will be provided with.
Booth area
Information Desks
Each building has one info desk during the fair days, near the main entrance of that house. The info desks will provide you with help and answers to questions or problems you might encounter during the fair. You will also be able to buy extra parking tickets, and borrow things such as tape, pens or scissors there. The desk in E-huset will also act as a reception for Student Sessions.
Upon arrival, come pick up your welcome envelope in the info desk situated in the building you have been placed in. In your welcome envelope you will find your parking tickets, lunch tickets, as well as a welcome letter and credentials to the WiFi network.
Welcome Envelope
If you wish to borrow additional bowls or a pen, a USB stick, a pair of scissors etc. you may do so by filling out a form in the info desks. You may also purchase parking tickets, or print documents in the info desks. For these services, you will have to fill out a billing form.
Borrowing and Billing
10th: 15:00-17:00
11th: 08:00-16:00
12th: 08:00-15:00
Opening hours
Location
Each building has an info desk during the fair days, near the main entrance of that house.
Power Supply & Network
In the standard exhibition package you will get access to two electrical outlets. Unless you specified that you want more than two electrical outlets in the complete registration, this is what you will be provided with. Changes to the amount of outlets can not be made.
There is a strict prohibition on bringing your own power strips or power sockets to the fair. You may only use the power sockets that ARKAD has provided you with. You can also not use more outlets than you ordered, even if your provided branch outlet has more outlets. The excess outlets will be taped over and it is strictly forbidden to remove this tape. This is due to fire safety.
Electricity Access
To access the internet, connect to LU Guest and proceed to the login screen. Fill in the form and a login code will be sent to the phone number you provided. Enter the login code and you should be connected to the internet. If you are unable to connect directly, please wait a short while and try again, many users simultaneously connecting might cause some delays in the system.
WiFi Access
If you have any questions, problems or complaints regarding access to electricity or WiFi, please contact your Company Host. If they aren't able to help you, then contact the Premises Managers: premises.arkad@tlth.se.
Contact
Safety
It is essential that we all do our best to protect the safety of exhibitors and visitors of the fair. To make the fair as safe as possible we have appointed a crisis group and done a risk analysis.
A big part of the safety at the fair concerns fire safety. Therefore, there are a few fire protection rules that you need to keep in mind. Please,
Do not block any emergency exits
Do not collect packaging material/cardboard boxes at your booth
Use fire-resistant fabrics only
There is a mandatory fire safety inspection at 09:00 before the fair starts on Tuesday, November 11. All booths need to be finished by this point and all evacuation routes need to have been cleared.
Risks associated with protests during the fair are of high priority and therefore have been assessed. The ARKAD project group is in continuous dialogue with relevant parties to make sure that the fair and its attendees are not compromised.
First aid-kits will be available in all Info Desks, maps with AEDs/defibrillators will also be available.
If any emergency situation arises, call 112 immediately.
If you have any questions about the fire safety at ARKAD, contact our Business Team: business.arkad@tlth.se
If you have further questions regarding safety during ARKAD, please contact the Project Manager: arkad@tlth.se
Recycling
Waste management and recycling
To take care of our environment and premises, we ask you kindly to sort your waste into the appropriate bins. Bulky waste can be discarded in a container which you will be shown during the fair.
Lunch
A daily, freshly-prepared lunch is included in the exhibition package and every company gets lunchtickets for each day of the fair. These tickets vill be available in your Welcome Envelope at the Info Desks, once you arrive.
Please note that it is necessary to be on time to avoid long queues which guarantees everyone getting their lunch on time.
Depending on your exhibition packet you will get:
Basic: 2 lunch tickets per day
Silver: 5 lunch tickets per day
Gold: 8 lunch tickets per day
Note that all lunch tickets are day specific, i.e. the ticket from the first day cannot be used on day two.
Lunch hours
11th: 11:00-14:30
12th: 11:00-14:30
Note that your company’s time will be specified on your lunch tickets.
Moroten & Piskan in Kårhuset, Carin Boalts väg 11. You can find your lunch location specified on your lunch ticket.
Location
Lunch will feature a main meat dish, along with an additional specialty option to accommodate dietary preferences such as gluten-free, vegan, etc. This specialty dish is a separate offering, not a modified version of the meat dish. Please note that all meals will be nut-free. Lunch will also include a salad, bread, and a can of LOKA.
Food preferences & allergies
Banquet
After a full day of ARKAD, we will be travelling to AF Borgen - the centre of Lund’s student life - to enjoy the Banquet! Come enjoy an evening with food, song, live music, and entertainment. This is a unique way for company representatives and students to interact, with a more relaxed and personal atmosphere.
Banquet November 11, 2025
18:00 - Doors open at AF Borgen, and an apéritif is served
18:45 - Doors close
19:00 - The Banquet begins
22:30 - The Mingle begins
01:00 - The Mingle ends
The banquet will be held at AF Borgen, Sandgatan 2, 22350 Lund. AF Borgen is within walking distance from the fair area, approx. 15 minutes.
Parking is not offered at AF Borgen, but Lunds Kommuns Parkering’s paid parking spaces Altona, Färgaren and Stadsbiblioteket are also within walking distance.
Location
Formal (Sv. mörk kostym): a dark suit, white shirt, and tie or bowtie, alternatively a more dapper dress. It is of course allowed to attend in formalwear (white tie, dark tie, etc.) but we kindly ask you to avoid wearing medals or similar accessories.
Dress Code
There will be a wardrobe available at the banquet and during the mingle, free of charge.
Wardrobe
Your ticket as well as your photo ID card will be checked at the door, so make sure you have brought them both–otherwise, you will not be granted entrance.
ID Check
During the apéritif, we offer a photo wall where you can take a picture as a memory of the ARKAD Banquet. The photo wall will be available for everyone so come on by and take a picture. We will have photographers throughout the evening and all our pictures will be uploaded to our Facebook page. If you wish to not be featured, please contact our Business team.
Photo Wall
Banquet tickets include entry and a three-course meal with both food and beverages. In the standard exhibition package, banquet tickets are not included. However, the Silver package includes three tickets, and the Gold package includes five tickets. Additional tickets can not be purchased.
Tickets
If you have signed up but you are not able to attend the banquet, please get in touch with us no later than 10/11 14.00.
AFTER THE FAIR
ARKAD’S EXHIBITOR SURVEY
We greatly appreciete it if you take some time to answer a survey regarding your participation at ARKAD. The survey asks questions about your experience on several aspects of the fair. This survey is our basis for ARKADs continuous development and we greatly appreciate it taking some time to answer. If you have feedback that is not included in the survey or you might not have time to elaborate on, do not hesitate to book a meeting with the project group to discuss. We would greatly appreciate it.
OTHER
TIPS & TRICKS FOR A SUCCESSFUL PARTICIPATION
Product Demos An effective demonstration should aim to:
Generate engagement and conversation around your organization.
Present a prestigious project.
Spark curiosity.
Showcase new and cutting-edge technology or methods.
Promotional Merchandise High-quality promotional merchandise is an effective way to market your brand. Choose products that are:
Practical and useful. Products that can be used daily increase your brand's visibility.
High-quality and sustainable. High-quality products signal that you value students and have a sustainable mindset. Avoid low-quality items that are likely to be discarded shortly after the fair.
Creatively designed. Well-designed merchandise can become a part of a student's everyday life, extending your brand's reach.
Best practices for interacting with students. A positive interaction goes a long way and impacts how students view your organization:
Be authentic: Students want to hear about concrete projects, the work environment, and technical challenges. Be explicit about the opportunities you offer.
Show curiosity and listen as much as you speak: ask what the student is interested in – demonstrate genuine commitment.
Connect with prospective students on LinkedIn immediately – this simplifies post-fair follow-up.
Be active and inviting: Stand up, smile, and initiate conversations. Avoid your mobile phone as it signals disinterest, be present as much as possible!
Avoid huddling with colleagues – spread out and invite interaction. Positive energy is contagious, show that you enjoy your work and are glad to be there.
Representatives The choice of your representatives has a significant impact on students. Ideally, your team of representatives should have:
Technical insight or expertise regarding your products/services.
At least one LTH alumni as they can more easily relate to students. Recent graduates are preferred as the similarities are greater.
Current LTH students working part-time or who have had a summer job at your company.
An HR representative to answer recruitment questions.
Common Student Questions Students show great interest in the following information. Ensure your representatives are well-informed on these areas:
Job openings: When application periods open, and how and where to apply.
Opportunities for summer jobs, thesis projects, part-time positions, and projects.
Your business: industry, solutions, and products.
Career development and employment benefits.
Company statistics such as number of employees and job offerings.
Competitions Competitions are an excellent tool to boost interaction between your organization and students. They can be used to:
Reward ambitious or lucky students.
Raffle exclusive products, tickets to events, or company visits.